My London conference photography package
Photography
Comprehensive coverage for as long as you need, covering registration, branding, keynotes, networking, etc
Editing
Professional curation of the shoot, edited in my signature style for framing, exposure, colour, and tone.
Online gallery
A private online gallery of the finished images that you can share with guests and colleagues.
Digital archive
Download the full set of finished photographs in two sizes: original high resolution, and web-size.
Licensing
Licensed for unlimited in-house, editorial, organic PR, and event promotional use, forever.
Insurance
Public liability insurance up to £10 million, provided by a photography insurance specialist.
Start with up to two hours photography, editing & licensing, standard delivery in 2-4 working days, public liability insurance, and London travel, from £400 plus VAT. Additional time booked by the hour.
For example: a half-day conference typically ranges around £600 to £700 plus VAT, and a full day around £1000 to £1300 plus VAT. Get in touch with your schedule for a tailored quote.
London conference photography workflow: from briefing to delivery
Booking
Tell me about your conference
Share the key details: date, venue, and scope of work — how many stages, sessions, and speakers, plus any sponsor or branding requirements. The more I know about the schedule, what you need, and when you need it by, the more accurate the quote.
If the schedule isn't locked down yet that's fine - just let me know what you've got so far and I can give you a ballpark figure to work with.
The main event
How it works on the day
I'll arrive early to check in with you and recce the venue, then for most events you can forget about me while I follow the brief.
Once doors open I'm looking for the moments that tell the story and capture the buzz: keynotes and panels, audience reactions, branding and staging, and plenty of candid networking moments in between.
After the conference
The editing & delivery process
Full delivery is usually within 2-4 working days. I personally edit every image for framing, exposure, colour, and tone, curating the best moments from across the day. You'll receive a private online gallery with unlimited high-res downloads, ready to share with your team, sponsors, and delegates.
An on-the-day highlights option is also available: a few web-ready hero shots per hour, for immediate use on social media. A small fee may be applicable depending on the scope of the conference.
Regular London conference venues include:
QEII Centre • Business Design Centre • Pan Pacific Hotel Ballroom • Ham Yard Hotel • etc Venues • Convene • Magazine • Battersea Power Centre Control Room • The Brewery • The Steel Yard
Frequently asked questions about my London conference photography
How much does conference photography cost?
My London conference photography fees are based on where and when you need me and the scope of work on the day. Packages start with two hours then by the hour, and include editing & licensing, digital delivery, public liability insurance, and London travel, from £400 plus VAT. A full eight-hour day typically ranges from £1000 - £1300 plus VAT depending on the details.
How do we book you for our conference?
First get in touch with a few details - where, when, number of stages and sessions, and any special delivery requirements is perfect. I'll email a quote and if it all sounds good I'll send a link to book it online. There's a booking agreement we both sign, and new clients may be asked to pay a deposit depending on the conference date. And then you're all booked in!
How far in advance should we book?
Whenever you're ready but most conferences book photography around 2-4 months in advance. Some clients provide their dates a full year in advance so I can pencil them in, then book nearer the time once everything's set to go. Please note a longer minimum booking applies for popular dates booked a long time in advance.
When do we receive our conference photos?
I usually deliver the full set around 2-4 working days after the conference. When everything's ready you'll receive a link to your private online gallery you can share with colleagues, plus unlimited high-res downloads. I also offer an on-the-day highlights option if it would be useful, either a couple of hero shots per hour for use throughout the day, or a handful at the end of the day for overnight use.
How many photos will we get?
This very much depends on the nature of the conference, but there's no upper or lower limits. There'll be a good range of photos of each speaker (schedule permitting), plus dozens of candid social moments, branding and sponsors, venue setup, and general details.
How can we use the photos?
All my conference photography clients are licensed for unlimited in-house use, editorial use, organic PR use, and event promotional use, forever. This covers just about everything my clients need - their websites, social media, press releases, editorial coverage, etc. Additional commercial use can be arranged as needed, such as retail, or a print or display ad campaign.
Can you run headshot sessions during the conference?
Yes, I offer professional headshots as a dedicated service or a conference add-on, with a portable studio and tethered laptop for on-the-day selection. If it's just me we split the day cleanly, for example conference coverage in the morning and headshots after lunch. If you'd like to run them throughout the day it's best to book a dedicated second photographer and I'm happy to recommend someone excellent from my network.
Can you provide video, or a photo booth?
I specialise in conference photography and don't offer photobooth or videography services I'm afraid. If you let me know what you're looking for I may be able to recommend some companies I've worked with.
What if the conference is cancelled or postponed?
This is handled on a case-by-case basis. Cancellation fees may be payable depending on the notice given.
Check your date & request a quote
Office hours are typically 9:30am to 5:30pm, Monday to Friday excl. Bank Holidays.
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